Ukrainians by 2026: how to digitize the employment record book and what the change will affect.

The press service of the Pension Fund of Ukraine reported that by June 10, 2026, Ukrainians need to convert their employment record books into electronic format, especially those who started working before 2004.

The electronic record of employment history will help avoid loss and physical damage to data, as well as automate the pension accrual process, simplifying access to social services.

According to Ukrainian law, the digitization of employment documents must be completed on time to avoid potential problems in the future.

Digitization of employment record books

According to inkorr.com: Pay attention to records of work before 2004, which are often stored only in paper form.

Citizens can track the digitization process through the online portal of the Pension Fund, while employers will access it through the insurer's cabinet. The status 'Completed' indicates successful completion of the process, while other statuses indicate active review of documents.

Transition to electronic format

After the transition period ends, paper employment record books will become obsolete, and pensions will be accrued only based on electronic records.

Ukrainians are advised to check the status of digitization of their documents and keep all confirmations of their submission until they receive the status 'Completed' to ensure they have no problems in receiving pension payments in the future.

The Pension Fund is obligated to ensure that citizens receive accurate and timely payments.

Therefore, Ukrainians must convert their employment record books into electronic format by June 10, 2026, especially those relating to work before 2004. This digitization is aimed at preventing data loss, simplifying pension accrual, and facilitating access to social services. The law requires timely completion of digitization, as failure to comply will result in paper employment record books becoming obsolete, and pensions will be accrued based only on electronic records. Citizens are advised to monitor the progress of digitization and keep all documents to receive the status 'Completed' to avoid problems in receiving pension payments in the future.