Digitization of Employment Records: Step-by-Step Guide from the Expert.

Expert Hylchuk Revealed the Secrets of Digitizing Employment Records

According to inkorr.com: Olga Hylchuk, a specialist in accounting automation and a tax consultant, has prepared a detailed guide for Ukrainians on how to digitize a paper employment record and submit data to the Pension Fund.

As part of the transition to electronic employment records in Ukraine, it is important to timely enter data from paper documents to ensure accurate accounting of working hours and future pension receipt.

'At your numerous requests under the previous video, I am recording a video on how to digitize a paper employment record independently. For example, if you are abroad or not currently employed and want to perform this procedure yourself,'

Facts and Myths about Digitization

Hylchuk debunked several common myths. She noted that current pensioners do not need to re-digitize their employment records, as the information has already been recorded in the system during pension assignment.

'Let me be brief, it is not necessary, as your pension file has already been formed, and the entries from the employment record have also been digitized at the time of your pension assignment,'

In addition, she denied the idea of using the 'Diia' application for digitization and emphasized that the only correct online tool is the official website of the Pension Fund of Ukraine.

Digitization Algorithm for Employment Records

The digitization process consists of several stages:

• Verification: Check whether your employment record has already been digitized in the Pension Fund system.
• Preparation of Scans: Make colored scans of all pages of the employment record.
• Authorization on the PFU Portal: Log into your personal account to upload documents.
• Submission of Documents: Upload scans to the PFU website.
• Signing and Sending: Sign the files with an electronic signature and send them to the PFU.
• Monitoring: Track the status of your application in the 'My Requests' section.

Experts recommend not delaying this process to avoid future problems and to ensure the accuracy of data regarding working hours.

Deadlines for Transitioning to Electronic Employment Records

It is important for Ukrainians to convert their paper documents to digital format by June 10, 2026. Delays in meeting this requirement may lead to loss of insurance years and delays in pension payments.

Although in case of non-compliance with deadlines, the working hours will not disappear, it is recommended to digitize employment records in a timely manner to prevent issues.

Therefore, Olga Hylchuk's advice on digitizing employment records will be helpful for many, as this is an important step towards transitioning to electronic employment records in Ukraine. The debunking of myths and the step-by-step guide will allow citizens to successfully carry out this procedure independently, avoiding unforeseen complications in the future.