Ukrainians Required to Digitize Their Paper Employment Records by June 10, 2026.

Ukraine’s Shift to Electronic Employment Records

According to Novyny.live: Ukraine is moving its employment records into the digital age. By June 10, 2026, a transition period for adopting electronic work books will end. Under the new rules, all Ukrainian workers must transfer data from their paper employment records into the Insured Persons Register. This reform is made possible by Law No. 1217-IX, which governs the electronic tracking of an employee’s work history. The goal is to fully digitize how employment activity is recorded, simplifying pension calculations and ensuring that work experience data is preserved securely.

This initiative applies to every employed citizen in Ukraine and represents a major step toward modernizing the country’s labor record system. By moving away from paper, the reform aims to reduce bureaucracy and improve data accuracy.

How the Digitization Process Works

There are two ways to digitize a work record:

• Employers can scan and submit the documents to the Pension Fund on behalf of their employees.
• Workers can upload scanned copies of their own employment records through their personal online account.

These changes are designed to make information about a person’s work history more convenient and accessible, while also boosting the efficiency of government agencies in handling this data.

The end of the transition period in 2026 marks a key milestone in rolling out electronic work books, opening up new possibilities for Ukrainian employees.

Introducing electronic employment records is part of a broader push to digitize public services in Ukraine, with the aim of increasing transparency and efficiency in interactions between citizens and the state.

Digitizing work books will not only simplify access to employment history but also lower the risk of losing critical documents—a change that will directly affect pension processes. It is essential that all stakeholders, including employers and workers, prepare for these changes and actively take part in the transition.